Manage Teams organization members

Add members to your mmhmm for Teams organization, invite someone who already has an mmhmm account, and manage members. You must be your Teams organization's owner or admin to perform the steps below.

Invite a member by email

Note: Email invitations expire unless they have been accepted within seven days.
  1. In a web browser, navigate to account.mmhmm.app and log in with your mmhmm credentials.
  2. Click your profile photo at the top right-hand side of the page and select Manage Team.
  3. You will be brought to the "Member access" page. Click Invite members on the right-hand side.

    mmhmm for teams invite members.png

  4. In the window that appears, click the Email tab and type the email address of the person you'd like to invite. Then, press Send. Click Cancel if you change your mind.

    invite_user_to_teams_org.gif

  5. A confirmation pop-up will appear at the bottom of the page letting you know that you successfully invited the user.
  6. The user will receive an email invitation asking them to join mmhmm.

They will appear under the "Pending invites" section of the "Member access" page and will stay there until they accept the email invitation.

mmhmm_for_teams_pending_invites_section.png

Create an invitation link

Note: Anyone with access to the link can join your Teams organization. 
  1. In a web browser, navigate to account.mmhmm.app and log in with your mmhmm credentials.
  2. Click your profile photo at the top right-hand side of the page and select Manage Team.
  3. You will be brought to the "Member access" page. Click Invite members on the right-hand side.
  4. Click Share link in the window that appears. Choose from the following options:

    Allow all members to create invite links - regular members can invite others.
    Only admins and owners can create links - regular members cannot invite others. 
    Don't allow any links - people cannot join your Teams organization via an invite link.

    mmhmm_for_teams_share_link_page.png

  5. Then, click Save
  6. The window will expand to show an invitation link. Copy the link by clicking Copy Link.

    mmhmm_for_teams_copy_invitiation_link.png


  7. Share this link with others to join your mmhmm for Teams organization. 

Manage members

Managing members allows you to see who is a part of your mmhmm for Teams organization, their role, active status, and login method. You can also change their role or suspend their account if they are no longer part of the organization. Read below to learn more.

  1. In a web browser, navigate to account.mmhmm.app and log in with your mmhmm credentials.
  2. Click your profile photo at the top right-hand side of the page and select Manage Team.
  3. You will be brought to the "Member access" page. Click View all on the right-hand side of the page in the "Members" section, or click Members on the left-hand side. This will bring you to the complete member list.

    mmhmm_teams_member_button.png

  4. To manage a member, click the three-dots button to the right of their name to reveal the actions menu. Here, you'll have the option to change their email address, change their role, or suspend their account. Use the chart below to learn what each action does.

    mmhmm_teams_account_manage_roles.png

    Change email address

    You can only change their email address on their behalf if they are a member or an admin.

    Change role Choose between member, admin, or owner. An owner has complete control over managing the mmhmm for Teams organization. An admin can change a user's role between member and admin but cannot manage an owner's role.
    Suspend account Deactivate the user's account. This will prevent that user from logging into the mmhmm for Teams organization.

Register a domain

Registering a domain allows anyone to automatically join your mmhmm for Teams organization when they sign up using an email address matching your registered domains. Follow the steps below to learn how to register a domain.

  1. In a web browser, navigate to account.mmhmm.app and log in with your mmhmm credentials.
  2. Click your profile photo at the top right-hand side of the page and select Manage Team.
  3. Once logged in, click Domains on the left-hand side to bring you to the "Domains" page.

    mmhmm_for_teams_account_page_domains_tab.png

  4. Click Approve next to an available domain to activate it. This will automatically allow anyone with an email at that domain to join your mmhmm for Teams organization. You may have to change a current member's role if you don't see any available domains to approve.

    mmhmm_teams_account_page_approve_domain.png

  5. Once you've approved the domain, click Copy Link under "Approved domains" to copy the link to join your organization. Then, share it with others with an email address at that domain.

    copy_approved_domain_link.png

  6. Prospective members who click on the link land on the following screen, where they can enter their email address in the box shown below:

    join_via_domain_link.png

    If their email domain matches the one you approved, they will receive a verification email to complete the sign-up process. If the domain does not match, they will receive an error:

    Email address matches domain Email address does NOT match domain
    mmhmm_join_via_domain_success.png mmhmm_join_via_domain_fail.png

Inviting someone who already has an account 

Suppose a member of your organization already has an mmhmm account, and you want to add them to your Teams organization. In that case, you can add their email address to your mmhmm for Teams organization as you would for any new user. 

Any new activity on their account will be billed to your Teams subscription when they accept the invitation. In addition, any mmhmm content that they create will belong to your Teams account subject to the Terms of Service. They can only remove the content with your organization's approval. 

Note: If an mmhmm user has pre-existing content in their account that they do not want transferred to the Teams organization, they should join the Teams organization using a different email address.

If they used their work email for their pre-existing account, they can update the email address to one that will not be associated with the new Teams account. 


Don’t see the answer to your question? If you’re having technical difficulties or want to suggest a topic for this guide, submit a request or email us at help@mmhmm.app.

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